Exhibitor Logistics: Shipping, Setup, and On-Site Information
To ensure a smooth experience at our upcoming conference, please review the following guidelines for shipping your exhibition materials.
1. Shipping Your Materials to the Hotel
- Deadlines for Arrival:
- Shipments from within the EU should arrive no more than one week before the event.
- Shipments from outside the EU must be sent at least two weeks in advance to allow for customs processing.
- After You Ship: Please send an email notification with your tracking number to our hotel contacts, Tomislav Vuksanović (tomislav.vuksanovic@alh.hr) and Veronika Duda (veronika.duda@alh.hr).
2. Delivery Address and Labeling
- Please address all packages exactly as follows to ensure they are routed correctly:
- HOTEL CROATIA d.d. Frankopanska 10 20210 Cavtat, Croatia Attn: Gdja Veronika Duda (for TAICEP)
- Note: Including "Gdja Veronika Duda (for TAICEP)" is essential for the hotel staff to identify your materials for our event.
3. On-Site Logistics
- Material Collection: Upon your arrival at the hotel, please ask for Ms. Veronika Duda at the reception desk to retrieve your shipped items.
- Exhibition Setup: Tuesday, from 7:30 AM onwards. The exhibition officially opens at 8:00 AM.
- Exhibition Breakdown: Wednesday, any time after 5:00 PM.
4. Return Shipments After the Conference
Exhibitors are responsible for organizing and paying for the return shipment of all materials.
- Preparation: Please package your items securely in boxes with a clear return shipping label already affixed.
- Arrange Pickup: Contact your preferred courier (e.g., DHL, FedEx, DPD) to schedule a pickup from the hotel.
- Storage: The hotel will hold your packaged materials in secure storage for a maximum of two weeks while awaiting pickup by your courier.